A Beginner's Guide to Securely Sharing Data

Sharing data is part of daily life, whether it's photos with friends or important documents at work. To protect your privacy and avoid risks, follow these simple tips for secure data sharing.

1. Choose the Right Method with Encryption

• Cloud Services: Use trusted options like Google Drive  or Dropbox , but enable strong passwords and two-factor authentication. Most Cloud services offer built-in encryption.
• Email Attachments: Encrypt files before sending. Use tools like ProtonMail  or encrypted ZIP files.
• USB Drives: Ensure the device is malware-free and Secure files with apps like 7-Zip.

2. Use Strong Passwords

Create passwords with at least 12 characters, mixing letters, numbers, and special symbols. Read more in our article Password recommendation .

3. Verify the Recipient

Double-check the recipient's email address or phone number to avoid sending data to the wrong person.

4. Limit Access and Permissions

• Set "View Only" access for shared files.
• Use passwords for links and remove access when done.

5. Use Secure Networks

Avoid public Wi-Fi . Use a secure home network or a VPN to protect your connection.

Tips for Different Scenarios

Sharing with Friends

• Use encrypted messaging apps like Signal  or WhatsApp .
• Add passwords to shared files.

Sharing at Work

• Follow workplace policies and use approved platforms like Microsoft Teams or Slack.
• Clearly label sensitive files (e.g., "Confidential").

Sharing with Unknown Parties

• Share only necessary details.
• Use temporary links that expire.

Things to Watch Out For

Phishing Scams

• Be wary of unexpected messages requesting data.
• Verify the sender before clicking links.

Malware

• Scan files before sharing or opening them.
• Use antivirus software to secure your device.

Permanent Sharing

• Shared data can be copied or forwarded without your consent. Share thoughtfully.